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Wednesday, April 23, 2014

If you’re like most people, you’re wasting time on email.


Is your email stressing you out? 

Email overload elevates blood pressure and heart rate. They’re more stressful than meetings and phone calls. Mashable has some tips to get your email under control:

1. Set a Time Limit. Answering email is just one part of work. That's why you should determine how much time you want to spend in your inbox on a given day, and don’t exceed it. Dedicate 15-minute blocks every two hours to staying on top of email without letting it take over your day.

2. Know Your Etiquette. The average time it takes to respond to an email is greater than the time it took to create it. So the time you spend writing emails is double for your recipients. 

3. Prioritize. Not all emails are created equal. Some need to be read and responded to right away. Others should be archived or deleted in bulk. 

4. Don’t sign up for Junk. When signing up for a new web service, opt out of updates. When given an option to get a real time, daily, or weekly summary of any kind, choose the least frequent option. Also, stop signing up for newsletters you’re never going to read.

5. Don’t Open Mail Twice. As you open each email, you give yourself only five options: delete, delegate, respond, defer, or do. This process keeps you from wasting time by re-reading the same information.

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